APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the  December 10, 2013 (Monthly Work Session) and the December 10, 2013 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: 01-07-14.pdf
Attachment: 01-07-14add.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: SB Reassignments Agenda 01.07.14.pdf (Confidential Item) 

GENERAL ITEMS

9. APPROVAL OF THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA 2013-2014 TESTING CALENDAR

Description

2013 - 2014 Testing Calendar for Sarasota County Schools ~ District Assessment Calendar ~ as posted on the School Board website:

http://www.sarasotacountyschools.net/departments/testing/

The calendar can also be found through the "quicklinks" on the bottom of the website homepage, under "Students" then "Testing." 

Recommendation
That the School Board approve the 2013 - 2014 Testing Calendar as presented.

Attachment: 2013-2014 Test Calendar.pdf

AGREEMENTS/CONTRACTS

10. SECOND AMENDMENT TO END-USER LICENSE, SUPPORT AND MAINTENANCE AND INTERNET HOSTING AGREEMENT BETWEEN EXCENT CORPORATION AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, FOR CONFIGURATION ENHANCEMENTS TO THE ENRICH IEP SYSTEM

Description
This is a second amendment to the existing agreement under the professional services terms, exhibit B, regarding Statement of Work initiated for configuration enhancements to the Enrich IEP system.

Recommendation

That the second amendment to the agreement between Excent Corporation and the School Board of Sarasota County, Florida, in an amount not to exceed $1500.00, be approved as presented.  

Attachment: second ammendment EXCENT 12-12-13.pdf

11. APPROVAL OF FLORIDA HOUSE LEASE AMENDMENT

Description
On July 11, 2007 the School Board entered into a lease agreement with Sarasota County for a site for the Florida House. Exhibit A to that lease defines the site.  The Florida House has an opportunity, as part of their demonstration, to include a covered electric car charging station.  That station would extend beyond the existing lease footprint twenty five feet to the east.  They would also like to extend landscaping to the south (toward building 25) an additional twenty feet.  Both of these changes are identified in the new Exhibit 'A.' Neither of these changes would have any impact of the Board's intended use of the property as long as the Florida House remains in place.

Recommendation
That the amendment to the lease replacing Exhibit A for the Florida House between Sarasota County and the School Board of Sarasota County, Florida be approved as presented.

Attachment: exhibit a.pdf

12. APPROVAL OF SCHOOL AFFILIATION AGREEMENT BETWEEN ENGLEWOOD COMMUNITY HOSPITAL AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

The School Board offers to enrolled students, programs in Practical Nursing, Paramedic and EMT and Englewood Community Hospital operates a comprehensive acute-care medical-surgical facility.  The School Board desires to provide to its students a clinical learning experience through the application of knowledge and skills in actual patient-centered situations in a health care facility and Englewood Community Hospital has agreed to make its facility available to the School Board for such purposes.

Recommendation
That the School Affiliation Agreement between Englewood Community Hospital and The School Board of Sarasota County, Florida be approved as presented.

Attachment: Aff Agmt - Englewood Com Hosp (signed final).pdf

13. APPROVAL OF THE SUBLICENSE AGREEMENT BETWEEN THE BALTIMORE ORIOLES AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA (RIVERVIEW HIGH SCHOOL)

Description

Facility usage agreement per terms of the attached Sublicense Agreement.

Recommendation

That the Sublicense Agreement between the Baltimore Orioles and The School Board of Sarasota County, Florida (Riverview High School) be approved.

Attachment: Orioles-RHS Spring 2014.pdf

14. APPROVAL OF CONTRACTOR AGREEMENT WITH GFBAKER CONSULTING

Description

This contractor is working on the Sarasota Instructional Improvement System. The contractor has had a previous contract with SCSB for the first half of SY2013-2014.  In order to continue with the SIIS project, the Research, Assessment and Evaluation Department would like to extend / renew the agreement with GFBaker Consulting for the time period January 1, 2014 through June 30, 2014.  The contract is being funded by the Race to the Top grant.

Recommendation
That the contract agreement with GFBaker Consulting be approved in the amount of $35,000.

Attachment: GFBAKER CONTRACT SIGNED JANUARY - JUNE 2014.pdf

15. APPROVAL OF CONTRACTOR AGREEMENT WITH BCo SIESTA KEY, LLC

Description
This contractor is working on the Sarasota Instructional Improvement System.  The contractor has had a previous contract with SCSB for the first half of SY2013-2014.  In order to continue with the SIIS project, the Research, Assessment and Evaluation Department would like to extend / renew the agreement with BCo Siesta Key, LLC for the time period January 1, 2014 through June 30, 2014.  The contract is being funded by the  2013 Professional Development District Evaluation Systems Monitoring grant and the Race to the Top grant.

Recommendation
That the contract agreement with BCo Siesta Key, LLC be approved in the amount of $35,000.00

Attachment: BCoSiesta Key - CONTRACT signed JANUARY - JUNE 2014.pdf

GRANTS

16. APPROVAL OF THE "THEATRICAL REVIEW" GRANT PROPOSAL TO THE EDUCATION FOUNDATION FOR OAK PARK SCHOOL

Description
COMPETITIVE: Grant funds of $4,990 will provide arts access to special needs students through live performances and teaching artist visits.

Recommendation
That the "Theatrical Review" grant proposal be approved.

Attachment: A Theatrical Review.pdf

17. APPROVAL OF THE "LAURA BUSH FOUNDATION PROPOSAL" FOR GOCIO ELEMENTARY

Description
COMPETITIVE: Grant funds of $5,000 will provide books for the Gocio Elementary School library to augment the current collection and meet student and teacher needs.

Recommendation
That the "Laura Bush Foundation Proposal" be approved.

Attachment: Laura Bush Fdn.pdf

18. APPROVAL OF THE "ROCK AND ROLL HALL OF FAME, HERE WE COME!" GRANT PROPOSAL TO THE EDUCATION FOUNDATION FOR FRUITVILLE ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $4,500 will allow fourth grade Fruitville Elementary School students to build and play a musical instrument and learn about the science of sound.

Recommendation
That the "Rock and Roll Hall of Fame, Here We Come!" grant proposal be approved.

Attachment: Rock n Roll.pdf

19. APPROVAL OF THE "FROM 'UNFAMILIAR REALITIES' TO 'OPTICAL IMPULSES'" GRANT PROPOSAL TO THE EDUCATION FOUNDATION FOR RIVERVIEW HIGH SCHOOL

Description
COMPETITIVE: Grant funds of $5,000 will provide museum trips and visits with teaching artists to help students analyze and interpret art, while using this learning to improve reading skills.

Recommendation
That the "From 'Unfamiliar Realities' to 'Optical Impulses'" grant proposal be approved.

Attachment: Unfamiliar Realities.pdf

EXPULSIONS

20. APPROVAL OF EXPULSION CASE NO. 14-117

Description

On November 13, 2013, the student listed in Expulsion Case No. 14-117, violated School Board Policy 5.32(l) Zero Tolerance - Threat to Law Enforcement Officer, 5.34(E) Disruption to School Campus, 5.34(G) Repetitive Disruptive Behavior/Repetitive Disobedience.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until January 14, 2015.

Recommendation

That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 14-117, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2013-2014 academic year, the 2014 summer, until January 14 of the 2014-2015 academic year.

Attachment: EXPULSION CASE NO 14-117.pdf (Confidential Item) 

21. APPROVAL OF EXPULSION CASE NO. 14-099

Description
The student listed in Expulsion Case No. 14-099, is in violation of School Board Policy 5.34, Breach of Code of Conduct.  On November 13, 2013, the student listed in Expulsion Case No. 14-099, violated School Board Policy 5.34, Breach of Code of Conduct 1(D), Committed a Lewd or Lascivious Act.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until January 14, 2015.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation specified in Expulsion Case No. 14-099, to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2013-20214 academic year, the 2014 summer session, until January 14, 2015.

Attachment: EXPULSION CASE NO 14-099.pdf (Confidential Item) 

22. APPROVAL OF EXPULSION CASE NO. 14-043

Description
The student listed in Expulsion Case No. 14-043, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On December 10, 2013, the student listed in Expulsion Case No. 14-043, violated School Board Policy 5.32(E), Battery on School Board Personnel or an Official and School Board Policy 5.34(C), Used a Non-Dangerous Article as a Weapon, or in a Manner Reasonably Calculated to Threaten Harm to any Person.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 2, 2014.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 14-043, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2013-2014 academic year.

Attachment: EXPULSION CASE NO. 14-043.pdf (Confidential Item) 

MATERIALS MANAGEMENT

23. APPROVAL TO AWARD BID #14-0016 FOR IRRIGATION INSTALLATION, MAINTENANCE, AND REPAIR SERVICES

Description
Bids to provide 'Irrigation Installation, Maintenance, and Repair Services' were received from three vendors on November 19, 2013.  The bid of Rainmaster, LLC, was the best low bid meeting the advertised specifications based on a sealed scenario.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these services are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Rainmaster, LLC, to provide 'Irrigation Installation, Maintenance, and Repair Services' in an amount not to exceed $150,000.00, be approved as presented.

Attachment: IrrigationSvcs14-0016Rec.pdf

FACILITIES

24. ACCEPTANCE OF FACILITIES SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE GARDEN ELEMENTARY WALK-IN COOLER/FREEZER REPLACEMENT

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein the final contract payment for approval.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: Garden Elementary final payment.pdf

CONSTRUCTION

25. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE ASHTON ELEMENTARY SCHOOL PORTABLES INSTALLATION PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Change Order One (1) for approval.  The Director of Construction Services has determined that the project is complete in accordance with state statues.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc1-7-2014_ProjCompl+FinalConPymt-CO1-AshtonPort.pdf

26. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE NORTH PORT HIGH SCHOOL SCTI OFFICE PORTABLE RELOCATION PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Change Order One (1) for approval.  The Director of Construction Services has determined that the project is complete in accordance with state statues.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc1-7-2014_ProjCompl+FinalConPymt-CO1-NPHS-OfficePort.pdf

27. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE SARASOTA MIDDLE SCHOOL HVAC RENOVATION PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Change Order No. Thirty-seven (37) for approval.  The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc1-7-2014_ProjCompl+FinalConPymt-CO37-SMSHVACRenov.pdf

28. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE SOUTHSIDE ELEMENTARY SCHOOL PORTABLE ADDITION PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Change Order One (1) for approval.  The Project Manager has determined that the project is complete in accordance with state statues.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc1-7-2014_ProjCompl+FinalConPymt-CO1-SouthsidePort.pdf

29. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE WOODLAND MIDDLE SCHOOL REPAINT PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Change Order One (1).  The Director of  Construction Services has determined that the project is complete in accordance with state statues.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc1-7-2014_ProjCompl+FinalConPymt-CO1-WoodlandRepaint.pdf

30. APPROVAL OF THE 2014 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description

The recommended professionals have submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County School Board projects.

 

Recommendation
That the 2014 Annual Certification of Professionals for Construction Related Services be approved as presented.

Attachment: BAIenc1-7-2014_2014AnnualCertification.pdf

31. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Order(s) are summarized on the enclosure for ease of review.  These change orders collectively total a decrease of ($636,428.88) in gross contract dollars.

Included in these change orders are $0.00 credit for Direct Material Purchase; the corresponding Direct Material Purchase Order of $0.00 result a net of $0.00 in sales tax savings. 

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc1-7-2014_CSD-COs.pdf

FINANCE

32. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING OCTOBER 31, 2013

Description
The Superintendent's Financial Statements for the month ending October 31, 2013 does not reflect any unexpected trends for the second quarter of the 2013-2014 fiscal year.  The negative trend in the General Fund will continue until approximately December when property taxes are received and increase substantially from the prior month due to the retroactive salary increases paid on October 31st.  A deficit will remain in the General Fund because of the anticipated use of unassigned fund balance included in the adopted budget.

Recommendation
That the Board approve the Superintendent's Financial Report for the month ending October 31, 2013 as presented.

Attachment: October 2013 Supers Financial Report.pdf
Attachment: October 2013 Budget Supers Financial Report.pdf